Transferable Skills

Business Report Writing

4.8 (230 ratings)

Overview (PDF)

R 1 800.00

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Learning Outcomes

Apply the requirements of effective report writing
Decide on the appropriate form and layout of a report
Organise information logically
Compile different types of reports successfully
Identify and rectify areas of style, punctuation, language content and layout


As the business environment grows in its complexity, the importance of skillful communication becomes essential in the pursuit of organisational goals. Most of us have to write reports to communicate information within and outside our organisations and time is always an issue. However, a badly written report risks remaining unread and its objectives not being reached. Effective report writing is one of the best ways of influencing and persuading the right people and leaves a permanent record of your research and thought processes. This programme will enable you to write easy-to-read, effective documents that will achieve your desired results and create maximum impact on your audience. NQF Level 4


1. Introduction
The Difficulties of Report Writing
The Difference between Good and Poor Reports
Different Types of Reports
2. Planning Reports
Specification and Terms of Reference
Detail Required in Achieving your Objectives
Your Readers:
Their technical competence
What do they need from your report
What do you want them to know, feel and do as a result of reading your report
Your Information:
How much do you need
How can it be presented best
Your Structure:
Achieving a logical flow to complex information
Your Format:
Conventional formats
Sections and sub-sections
Determining what goes in each section
Your Paragraphs:
Planning detail down to paragraph level
Discarding non-essentials
The Importance of Illustrations and Appendices in Reports
Your Blueprint for a Perfect Report
3. Writing a Report
Going from the Plan to the Draft
The Order in which to Write Sections
Determining Style
Paragraph and Sentence Lengths
Verb Tenses
Using Appropriate Words
Using Pronouns, Bullet Points, Numbering Systems and References
Using Illustrations
4. Editing Reports
Going from the Draft to the Finished Report
Editing to make it Clear, Concise and Correct
Using Statistics
Improving Clarity
Troublesome Points of English Grammar